Education & Development FAQ
What are the standard entry deadlines for entering a team to a competition and applying to host an event?
- Indoor Championships: 15 April 2 years preceding the event.
- Indoor Clubs: 15 April 1 year preceding the event.
- Outdoor Championships: 31 October 2 years preceding the event.
- Outdoor Clubs: 15 July 1 year preceding the event.
We are not sure if we can go to an event. What are the withdrawal deadlines?
- Indoor Championships: 30 June 1 year preceding the event.
- Indoor Clubs: 31 August 1 year preceding the event.
- Outdoor Championships: 15 January in the year of the event.
- Outdoor Clubs: 30 November 1 year preceding the event.
When do we need to complete and return our Entry List?
Team Entry Lists (with names, nationalities and dates of birth of players and staff members and the kit colours) must be entered into the TMS/AltiusRT system by the National Association who must confirm that all the players listed are eligible.
A PDF of the Team Registration Report, which can be downloaded as soon as the team is entered into TMS/AltiusRT, must be send to the EHF Competitions Manager by the National Association.
For EHL the deadlines are different and can be found in the EHL regulations.
For all other events the deadline to complete your Entry List is 14 days in advance of the tournament.
Make sure no to wait until the last moment and make sure a number of people check the Entry List before it is submitted.
What is the difference between TMS and AltiusRT?
TMS and AltiusRT are exactly the same systems. However TMS is used by FIH and AltiusRT by EHF; the data bases in AltiusRT and TMS are not connected.
All Indoor and Outdoor senior and junior events are set up in TMS.
All Indoor and Outdoor club events and all Outdoor U16 and U18 Championship events are set up in AltiusRT.
The only exception is the Outdoor U16 event which is a direct qualification event for the Youth Olympic Games (YOG); then the event is set up in TMS.
I’m a Team Manager. When do I get access to TMS/AltiusRT?
The EHF needs to be informed well in advance of the event what the name, gender, nationality and email address is of the Team Manager.
As soon as the National Association has enterered the Entry List in the system, around 10-12 days before the start of the tournament, all Team Managers will receive an automated email via the system asking them to login to TMS/AltiusRT.
I’m a Team Manager. What should I do before the event?
A Team Manager should read the Team Managers Guidelines (for the specific event) which are available on the website. Moreover you should have received all information from the host club/National Association and have read it. Last but not least you should schedule in your agenda the Event Briefing Meeting which will be held on the day before the start of the event, where you MUST attend with the players’ passports (or ID-cards at club events), the team kit and PC equipment.
What are the consequences if we withdraw from an event?
This completely depends on the time of the withdrawal and the event you withdraw from.
Please read the bulletin on this by clicking here
Any club which withdraws from a tournament after the deadline date, will cause the next team entered by that National Association to be automatically relegated to the next lower division of the competition the next time the relevant tournament is played. In addition that team will not be eligible for promotion in the year of its relegated participation.NB In case a team is relegated 2 or more divisions by the EHF after a late withdrawal, the team will be eligible for promotion in the year of its relegated participation.
Any National Association that withdraws a national team from a tournament after the deadline date, will cause the team next entered by that National Association at the same level of competition (senior, junior or youth) to be automatically relegated to the next lower division of the competition the next time the relevant tournament is played. In addition that team will not be eligible for promotion in the year of its relegated participation.
NB In case a team is relegated 2 or more divisions by the EHF after a late withdrawal, the team will be eligible for promotion in the year of its relegated participation.
We are not sure if it is safe to travel. Does EHF have a guidance?
Please see the EHF Travel Advice Guidance Note by clicking here
Do we need to pay for the local transport?
I have a question on player eligibility. What should I do?
First ask the question to your own National Association (NA). They should be able to assist you and give the answer. If they don’t know the answer, they will ask the EHF Competitions Manager for advice.
In the EHF Master Document, which can be found on the EHF website under Event Management-Regulations, in section C1 this can be found.
I’m a player playing for a foreign club. Is there anything I should do or should have?
Any player who is not a citizen of the country where the club (s)he represents is located, needs to have the required NOC (No Objection Certificate). NOCs must be received by the EHF at least 14 days before the start of the tournament.
For the avoidance of doubt, EHL has a different deadline (15 September or 1 November).
The player can get the NOC from its own National Association (NA) only, so not from its former club. The NOC must be valid for the whole season including the EuroHockey event(s) the club will participate in.
A National Association can give a NOC which is valid indefinite as long as they mention this in the NOC.
NB It is important to realise that when a Federation receives a NOC from a players’ own Federation, it does not automatically mean the player is eligible to play as each Federation is responsible for investigating and confirming that a player has not played anywhere else after the respective deadline date before the player is eligible to play.
I’m not sure if a person is old or young enough to play in an event or to act as staff member. Where can I find the answer?
For all Junior, U18 and U16 events, please see the link for maximum ages: Click Here
Indoor Championships: minimum age is 15 years old on the first day of the tournament.
Indoor Clubs: minimum age is 15 years old on the first day of the tournament.
Outdoor Championships Senior: minimum age is 15 years old on the first day of the tournament.
Outdoor Championships Junior: minimum age is 15 years old on the first day of the tournament.
Outdoor Championships U18: minimum age is 13 years old on the first day of the tournament.
Outdoor Championships U16: minimum age is 13 years old on the first day of the tournament.
Outdoor Clubs: minimum age is 15 years old on the first day of the tournament.
In the Team Managers Guidelines one can read that each staff member needs to be at least 15 years of age on the first day of the event.
We have a player who needs a TUE (Therapeutic Use Exemptions) (eg The player has asthma and need to use an inhaler). What should we do?
You need to email FIH, Eduardo LEONARDO, Click here to email, well in advance of your event.
We will travel with a Medical Doctor to an event. Is this allowed or not?
It is absolutely allowed to travel to an event with a Medical Doctor. It is even recommended to do so. However it is not essential to bring a Medical Doctor, as during each tournament the host will provide a Tournament Doctor.
Please remember that the Technical Delegate (TD) can ask your Medical Doctor for proof of being a doctor. An English written certificate needs to be shown then. Putting someone (eg. an assistant coach) on the Entry Form as Medical Doctor who is not a real doctor, is a breach and will lead to a Code of Conduct and could seriously endanger the lives of your players.
Do I need to follow an Anti-Doping Educational Course?
All players in EuroHockey Championships (Indoor/Outdoor) need to follow an Anti-Doping Educational Course.
In EuroHockey club events, it is only mandatory to have a valid AD Certificate for players playing in EHL, EHCC, Cup and Trophy events. For Challenge events, EHF only recommends to do a course, but it is not mandatory.
The AD certificate will be valid for 2 years from the date of completion.
Certificates only need to be done by players, although staff members can do the course as well as this gives them valuable information also.
Sometimes the system doesn’t allow persons to get a new certificate when the old one is still valid. For them to renew the certificates, please Click here
We will travel to an event and are looking for flight options. Anything we need to be aware of?
You need to ask the host (if they haven’t already informed you) what the designated airport(s) is/are. It is easier to fly to a designated airport, although each team can decide their own travel plan. In the regulations it is stated what the host needs or doesn’t need to pay with regard to transport.
It is also important that you are in the tournament hotel before 19.00h on the evening prior to the start of the event. This is the stated time as your Team Manager needs to attend the Event Briefing Meeting and the passport and equipment checks. If for any reason your team cannot arrive before 19.00h, you need to inform the EHF Competitions Manager as soon as possible to explain why this isn’t possible. (Different rules apply for the EuroHockey Championship, please check with the EHF Competitions Manager)
Do I need a passport at an event?
First of all you need the correct documents to travel to another country.
For an Indoor or Outdoor CLUB event a valid ID card or a valid passport are acceptable forms of identification for the TD.
For a Senior/Junior/U18/U16 Championship NATIONS event (Indoor or Outdoor) the only acceptable document is a valid passport from the country you represent.
Always rememeber that the home team in each event also needs to present to the TD the required documents.
I need visa to go to an event. What should I do?
You need to ask the host as soon as possible for a Visa Invitation Letter. In order for the host to write this letter, you need to inform the host of:
your full passport name
your date or birth
your passport number
the expiry date of your passport.
Hotel Name and address
arrival and departure date in the country
The host will include this information in the letter. When your have received the letter from the host, the host has done its job and you need to apply for visa yourself.
Please note that the Visa Invitation Letter needs to come from the host and not from the EHF.
The EHF can only give you a Letter of Support in which it confirms you will indeed participate in the event and in which it asks the visa agency to grant you the required visa.
Be sure to get all the documentation is good time!
We are thinking of hosting an event. What are the benefits of hosting?
- Own team does not have to travel so no flight tickets to be bought.
- Own team potentially does not have to stay in a hotel.
- No visa costs.
- Own spectators do not have to travel.
- No extra days off work/studies when travelling to far countries/destinations.
- Club members get (more) involved.
- Volunteers get more experienced each time hosting.
- Promote Hockey in your region/country and gain more members.
- Home team is used to environment of home pitch and home club house.
- More spectators for home team.
- Show what your country/city/club has to offer to visiting teams and officials.
- Income via Entrance tickets.
- Income via Catering if done via club and volunteers help.
- Income via sponsoring and merchandise.
- Find new sponsors and satisfy existing sponsors.
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I want to look for the results in previous EuroHockey / EHL events. Where can I find them?
Please click here
When are the EHF events held?
- Our indoor events are always in January (Senior/Junior) and February (Clubs).
- Our outdoor Club events are in October (EHL KO16) and at Easter (EHL Final8). At Whitsun (May/June) the outdoor Challenge and Trophy events are held. This however can vary from year to year depending on eg the FIH Hockey Pro League.
- Our outdoor Championship events (Senior/Junior/U18/U16) are always in July and August (and sometimes early September).
I’m playing in an outdoor club event and I’m not sure how the Promotion and Relegation works?
We have secured a designated hotel for the event, but which distance would be acceptable for club teams and officials to walk from hotel to the venue?
This depends first on the weather. When it is raining (on snowing during indoor events), club teams and officials will most likely not walk and want to use the transport from the host. So back-up transport should always be available.
NB for Championship events the transport for teams is always paid for by the participating NAs so they can request transport always, but have to pay for it.
When the hotel is approximately between 0 – 1,5 km distance away, one could ask teams and officials to walk, but this should be informed in the Teams/Officials Letter beforehand. What is important to arrange is transport for the GK bags, balls, physio equipment of the teams so 9-person vans should always be available.
Which teams can participate in club events and what happens if I want to replace a team?
Entry into the EuroHockey Indoor Club Championships shall be open to the current indoor champion club of those National Associations properly affiliated to the EHF, so 1 team per country.
Club Challenge Indoor (Men & Women) events ONLY: Where a National Association is not able to enter its current indoor champion club in a Challenge tournament, it may nominate another indoor club to take the place of its Champion club provided such a request is received by the EHF before the deadline date for withdrawals. Any such replacement club:
(i) will be subject to approval by the EHF Competitions Committee Indoor and
(ii) will not be eligible for promotion that year.
NB No replacements are allowed at any time in either the Indoor Cup or Indoor Trophy Championship events.
Each National Association affiliated to the EHF is entitled to enter up to 2 women’s and 2 men’s clubs for such divisions as they shall be qualified. The first of the clubs entered should be the current national champion. In exceptional circumstances, the EHF Competitions Committee Outdoor may, at its sole discretion, waive this requirement.
NB For EHL there are different entry regulations.
National Associations are free to decide their own procedure for selecting their second club entry.
In Challenge events ONLY a National Association may replace their second club entry provided such a request is received by the EHF before the deadline date for withdrawals. Any such replacement club:
(i) will be subject to approval by the EHF Competitions Committee Outdoor and
(ii) will not be eligible for promotion that year.
If a National Association only enters its national outdoor champion, then that team will play in the highest possible competition.
When and how are match schedules determined?
Indoor club events
The match schedules are normally produced during September in the year preceding the event and the hosts are to send them to the teams and officials. The ranking in the previous events will determine the placings in the pools.
Outdoor club events
The match schedules are normally produced during November in the year preceding the event and the hosts are to send them to the teams and officials. The ranking in the previous events will determine the placings in the pools.
Indoor Championship events
The match schedule are normally produced during August in the year preceding the event and the hosts are to send them to the teams and officials.
For the Indoor Senior Championships tournaments the arrangement of the pools will be the responsibility of the FIH (using the appropriate World Ranking positions on the moment the match schedules are prepared).
For the Indoor Junior Championships tournaments the composition of the pools will be the responsibility of the EHF and will be based upon the World Ranking of the participants’ senior teams (on the moment the match schedules are prepared).
Outdoor Championship events
The match schedule are normally produced during:
– July in the year preceding the event for the EuroHockey Championships
– September/October in the year preceding the event for Championship II-III-IV and Junior Championships.
– January/February in the year of the event for U18/U16 Championship events.
The hosts are to send them to the teams and officials.
For the Senior Championships tournaments the arrangement of the pools will be the responsibility of the FIH (using the appropriate World Ranking positions on the moment the match schedules are prepared).
For the Junior Championships tournaments the composition of the pools will be the responsibility of the EHF and will be based upon the World Ranking of the participants’ senior teams (on the moment the match schedules are prepared).
For the Youth Championships the arrangement of the pools will be the responsibility of the EHF and will be based on the final rankings of teams immediately after completion of the previous EuroHockey Youth Championships (U18 or U16 Hockey5s).
NB Where a Youth U16 Championship is a direct qualifier for an FIH Tournament, the pools will be based upon the World Ranking of the participants’ senior teams (on the moment the match schedules are prepared).
Education & Development FAQ
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